{"id":3499,"date":"2016-06-21T14:38:07","date_gmt":"2016-06-21T18:38:07","guid":{"rendered":"http:\/\/www.managementcenter.org\/?post_type=article&#038;p=3499"},"modified":"2025-07-14T21:39:23","modified_gmt":"2025-07-14T21:39:23","slug":"one-minute-test","status":"publish","type":"resources","link":"https:\/\/www.managementcenter.org\/resources\/one-minute-test\/","title":{"rendered":"The Secret to Getting Replies to Your Emails"},"content":{"rendered":"\n<p>With people increasingly swamped with email, you may find that it takes a while to get responses to your emails (if you get them at all!). Here\u2019s a method that will significantly increase the chances of getting quicker responses: The One-Minute Email.<\/p>\n\n\n\n<p>Imagine the person you\u2019re emailing going from one meeting to the next and checking their inbox between meetings. Could they reply to your email while waiting for Zoom to launch? Could they send off a response in the time that it takes to walk from the bus or their car to the office? Or will they glance at the email, see that it requires a longer reply than they have time to type, and set it aside for later (which may never come)?<\/p>\n\n\n\n<p>Your mission, should you choose to accept it, is to write as many emails as possible that pass the One-Minute Test. Here\u2019s how to do it:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Ask a yes\/no or multiple choice question.<\/strong> Find a way to structure your email so that the person can answer with \u201cyes\u201d or \u201cno\u201d or \u201cC.\u201d For instance, you might say, \u201cI believe we should spend the money\u2014do you (A) agree with that; (B) think we should tell them thanks but no thanks; or (C) want me to find us 10 minutes so we can discuss more before deciding?\u201d<\/li>\n\n\n\n<li><strong>Make a recommendation.<\/strong> \u201cWhat should I do about X?\u201d puts the problem on your recipient. You\u2019ll make it easier for both of you if you say, \u201cHere\u2019s the deal with X. I\u2019ve thought about A, B, and C, and I think we should do C because\u2026 Does that sound okay to you?\u201d Give them something they can easily say yes (or no) to.<\/li>\n\n\n\n<li><strong>Put the reply options right at the top.<\/strong> You\u2019ll get a faster response if you open with what you\u2019re looking for. For example:<br>\u201cI need to get your quick sign-off on the plan below.\u201d<br>\u201cJust need a quick yes or no on the client request below.\u201d<br>\u201cThree options below\u2014I propose the first. Does this sound okay to you?\u201d<\/li>\n\n\n\n<li><strong>Suggest a default plan.<\/strong> For example: \u201cIf I don\u2019t hear from you by Tuesday, I\u2019ll plan to go with B.\u201d Of course, when taking this route, make sure to give the person a reasonable amount of time to respond (not, say, two hours in a non-urgent situation).<\/li>\n\n\n\n<li><strong>Provide background as needed.<\/strong> Instead of expecting the person you\u2019re emailing to retain all the details you\u2019ve talked about previously, include a simple (and yes, brief!) reminder of context or past decisions. For example, you might say something like, \u201cAs a reminder, we decided last month to skip the X campaign and just focus this piece on Y and Z. We wanted to get this out by mid-June, which means we should finalize this by next week.\u201d<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Sample Email #1<\/h3>\n\n\n\n<p>Subject line: OK to delay gala mailing so we can include new speaker?<\/p>\n\n\n\n<p>Hi Antonia,<\/p>\n\n\n\n<p><strong>Three quick options for the gala mailing below. I plan to do #2 unless I hear from you by COB Thursday.<\/strong><\/p>\n\n\n\n<p>We had planned to get the gala mailing to print by Friday morning so it can be in people\u2019s mailboxes by July 5 (one month before the event). Ana Perez agreed to be a featured speaker, but redoing the mailing to mention her means we\u2019ll miss our target mailing date. Our options:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Redo the letter to include her\u2014would push the mailing date back a week.<\/li>\n\n\n\n<li>Mention her in the insert but not the letter itself\u2014would only push us back by a day. (This is what I think makes sense.)<\/li>\n\n\n\n<li>Don\u2019t delay it at all, and just mention her on the website but not in the mailing.<\/li>\n<\/ol>\n\n\n\n<p>Do you have a preferred course? Again, I\u2019ll go with #2 unless you reply with a different choice by COB Thursday.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Sample Email #2<\/h3>\n\n\n\n<p>Subject line: Quick coalition meeting question: reply needed EOD if possible<\/p>\n\n\n\n<p>Hi Nina,<\/p>\n\n\n\n<p><strong>Are you okay with me having a follow-up meeting with James without you this week?<\/strong><\/p>\n\n\n\n<p>Quick summary:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>James is upset with us because we didn\u2019t let him know about the presser ahead of time<\/li>\n\n\n\n<li>I apologized last night but I think he\u2019s still mad<\/li>\n\n\n\n<li>I want to meet him this week to repair trust (and you\u2019re booked solid, according to Linda)<\/li>\n<\/ul>\n\n\n\n<p>Additional detail (if you want\/need it):<\/p>\n\n\n\n<p>The meeting last night was contentious. James was upset because he hadn\u2019t been told about the presser ahead of time. Honestly, that was our bad\u2014he\u2019s not wrong to be upset. I apologized to him last night but I think a follow-up meeting with him sometime this week is important to making sure he stays on board and continues to recruit for us. Since he\u2019s such an important stakeholder, ordinarily I\u2019d invite you to this meeting but I already checked with Lena and you\u2019re booked solid. I think it\u2019s more important to have it soon than to include you, but I wanted to make sure you\u2019re good with that.<\/p>\n\n\n\n<p class=\"has-medium-font-size\"><em>Unlock your team\u2019s potential and drive tangible outcomes by enrolling in our <\/em><strong>Manage Successful Projects<\/strong><em> training package! Gain the confidence, strategies, and hands-on experience you need to deliver results and lead projects with impact. Whether you&#8217;re a <a class=\"in-cell-link\" href=\"https:\/\/www.managementcenter.org\/bundle\/?Course=Build%20Your%20Package&amp;Type=Component_Manage%20Successful%20Projects%20Managers&amp;templateid=138\" target=\"_blank\" rel=\"noopener\">manager<\/a> or <a class=\"in-cell-link\" href=\"https:\/\/www.managementcenter.org\/bundle\/?Course=Build%20Your%20Package&amp;Type=Component_Manage%20Successful%20Projects%20Staff&amp;templateid=140\" target=\"_blank\" rel=\"noopener\">staff member<\/a>, level up your skills and start getting the most out of your projects today!<\/em><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The &#8220;one-minute email&#8221; is a simple tool for getting quicker responses. <\/p>\n","protected":false},"author":14,"featured_media":10397,"template":"","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"footnotes":""},"tags":[],"resource_types":[48],"topic":[45],"collection":[28],"class_list":["post-3499","resources","type-resources","status-publish","has-post-thumbnail","hentry","resource_types-article-publication","topic-managing-up","collection-managing-projects"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Secret to Getting Replies to Your Emails - The Management Center<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.managementcenter.org\/resources\/one-minute-test\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The 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